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Tool request: automatic reminders in Google Calendar November 25, 2008

Posted by Jill (@bonnjill) in Random musings.
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I had my dog groomed today. In my worry about getting home without crashing my car on the snow-covered streets I forgot to schedule her next appointment. I also always tend to wait waaaayyy too long until I schedule my own haircuts (I’m talking 2+ months…). It made me wonder if there is a tool out there for Google Calendar or one that will send you an e-mail to remind you to get a haircut, get the dog groomed, etc. It would make my life so much easier if there was…

I did a bit of Googling but the only thing I found was this tool – and I don’t think they’d appreciate a non-customer using it – and something called “Hack 25,” which tells you how long it’s been since your last haircut but it doesn’t remind you to schedule an appointment. Despite the fact that I can frequently find what I need quite quickly, I am stumped with this one. All of the search parameters I’ve used have so far come up empty, and I need to translate instead of deal with life’s minutiae. So I wanted to throw it out to my readers and fellow translators. Are any of you aware of a tool that can be used with Google Calendar and/or will send you an e-mail reminder to schedule appointments?

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1. Roberto Savelli - November 25, 2008

Hi, have you tried the Notifications options in Google Calendar? Click on Settings > Calendars and then on the Notifications link for the calendar for which you’d like to be notified, then activate Daily agenda. Every time you log on at your PC every morning, you’ll get the daily agenda in your inbox.

Otherwise, the sleekest solution is to download Rainlendar and pay for the pro version, which costs 10 bucks. It offers immediate synchronization with Google Calendar and you can see all your appointments on the desktop. It uses skins, so there are hundreds of customizations.

Google also offers an Outlook synchronization utility for free. The your Outlook agenda will be automatically populated with the Google appointments. Any good cell phone can be synchronized to Outlook.

2. jillsommer - November 25, 2008

Wow, Roberto. That was fast! It wasn’t up more than a couple minutes. I’ll give these a try. Thanks!

3. Bertrand - November 25, 2008

Another solution would be to use sandy ( iwantsandy.com ), that sends you e-mail notifications.
Once registered, you get an e-mail adress to communicate with the service. then you just have to send “Sandy” a message like : “remind me to schedule an appointment next friday @monthly”, and you will get an e-mail reminder next friday, and then every month at the same date.
It’s intuitive, and doesn’t need any installation. Plus you can integrate it with Google calendar.
“RememberTheMilk” would probably also do the job, but I haven’t tried it yet.

4. ninyadelrey - November 25, 2008

I use Google Calendar itself to help me with these things since it can send you reminders of events (either by email, sms/text, or pop-up – customizable from 1 minute up to 4 weeks before the event).
To make sure that it doesn’t clutter my day-to-day stuff, I made a separate calendar called “Routine Tasks”. I set a recurring event for the things I need to worry about – changing the air filter (every month), flipping the mattress (every 6 months), getting my car inspected (every year), etc. I even use it to help me with finances (regular bill due dates, annual property tax, and biweekly pay days), that way I can quickly get an idea if it’s better to make that big purchase on the 15th or the 18th, based on what other big stuff is going in or out 🙂 And no one says it can only be used for frequent things – add that one-time event 3 months from now and set it to remind you!
Since it’s a separate calendar, I can choose to either see it along with my normal one(s) or to hide it. And since the reminders are set up, even if I keep it hidden, I’m sure not to miss the big stuff!
Hope this helps…
p.s. This also works for birthdays and anniversaries that you need to remember – put them on the same (or different) calendar, set to recur yearly, put a 1-week reminder, and never send a belated bday card again!


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